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We’re Hiring: Executive Assistant to Founder Lindsey Bomgren

Team NML is excited to announce that we’re hiring! See below for details about this full-time position.

NML is a small, but mighty team of four (pictured above: Megan, Caroline, Lindsey and Rachel).

We’ve experienced rapid growth over the past couple years and have BIG goals to continue growing. But in order to do so we need one additional team member to join our squad.

Open Position: Executive Assistant to Founder Lindsey Bomgren

Full-Time Salaried Employee Ideally Based in Twin Cities Metro, Minnesota

*Working remotely ~2-3 days a week and in person ~1-2 days a week (each week will vary and be communicated accordingly).

**Application deadline is September 23, 2024 with a preferred start date in October or November 2024.

Executive Assistant Job Description

The Executive Assistant (EA) at Nourish Move Love (NML) will act as a strategic partner to the Founder and CEO, Lindsey Bomgren. This role requires a highly organized, proactive, and dynamic individual who can manage the CEO’s day-to-day activities and long-term projects while ensuring seamless communication and coordination across all levels of the organization.

The EA is a critical partner in supporting NML’s mission to inspire and empower through
health and wellness.

Key Responsibilities:

CEO and Company Support:

• Calendar Management: Oversee and prioritize the CEO’s schedule, ensuring optimal time allocation for strategic objectives. Coordinate cross-functional meetings and handle scheduling conflicts with diplomacy.
  • Bi-weekly Sync Meetings: Conduct regular sync meetings with the CEO to review priorities, discuss upcoming tasks, and plan strategies.
• Inbox Management: Manage the CEO’s email, categorizing and prioritizing correspondence, drafting responses, and maintaining an organized filing system.
  • Weekly Brand Partnership Emails: Send weekly emails with live links and InfluenceKit reports, including invoicing.
• Meeting Logistics: Coordinate logistics for meetings, including preparing background information, managing invitations, and ensuring all resources and materials are ready.
• Travel Coordination: Arrange travel logistics, including flights, accommodations, and transportation, and prepare detailed itineraries.
• Project Management: Assist in overseeing and executing key projects, collaborating with various teams to ensure project success and timely completion of milestones.
  • SOP Development: Help create Standard Operating Procedures (SOPs) and playbooks for the company using Loom videos and checklists.
  • Merchandise and Product Launch Management: Assist with planning timelines for merchandise launches, coordinating with vendors, and managing related communication.
  • Event Planning: Potentially assist in planning future events, such as the 2025 NML destination retreat.
• Data Entry and CRM Management: Maintain accurate records, manage client and contact records, and ensure the integrity of data.
• Invoicing and Accounts Receivable: Manage financial transactions related to brand partnerships and other business activities.
• Personal Support and Coordination: Manage personal commitments, including scheduling personal appointments, organizing family events, handling personal correspondence, and managing household tasks.
  • Personal Responsibilities: Support the CEO with personal commitments, including managing household tasks, organizing volunteer activities, and being the first point of contact when the CEO is out of the office.
  • Website Maintenance: Perform weekly sweeps of the website to check for errors and ensure content is up-to-date.

Personal Attributes:

• Demonstrated commitment to health and wellness: Candidates must have a strong personal or professional background in health, wellness, or fitness and be able to illustrate how these values align with the mission of Nourish Move Love.
• Team-oriented with a collaborative mindset.
• Strategic thinker with the ability to prioritize tasks effectively.
• Confident decision-maker who is adaptable to change.
• Resilient and composed under pressure, with a knack for handling challenging situations diplomatically.

Core Qualities and Skills:

• Proficiency in Gmail, Google Calendar, and Google Drive.
• Experience with QuickBooks, Loom, WordPress, ConvertKit, and project management tools like Monday.com, Asana, or Trello.
• Strong writing skills and ability to draft professional correspondence.
• Self-starter with a proactive approach to managing tasks and solving problems.
• Experience in event planning, particularly for retreats or in-person events.
• Ability to handle confidential information with discretion and professionalism.

Qualifications:

• 5-10 years of experience as an Executive Assistant supporting C-level executives, preferably in a similar industry.
• Expertise in project management and execution.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Familiarity with industry-specific challenges and software platforms.

Application Instructions:

Interested candidates should upload their resume and a cover letter detailing their qualifications and experience using the link below.

You’re also asked to submit a three minute video of yourself answering the below questions to mackenzie@antaresinsights.com. Please label the video “First Name_Last Name” and title the email “NML Executive Assistant Application Video”.

Questions to answer:

• Why are you interested in this position?
• What are your strengths?
• Why do you want to be an Executive Assistant?
• Tell me about your passion for health and fitness?

Click the link below to upload your resume and video.

Additional Details

About Nourish Move Love

Nourish Move Love (NML) is a fitness and wellness platform founded by Lindsey Bomgren, a certified personal trainer and fitness instructor. NML aims to empower women through accessible home workouts, combining fitness routines with a holistic approach to health that emphasizes nourishing the body, moving with purpose, and practicing self-love. Lindsey, a mom of three, designs workouts that fit into busy schedules, promoting physical strength and mental resilience.

Benefits

• Short term and long term disability coverage
• $100/month phone bill coverage
• Unlimited PTO (as approved by manager pending workload and schedules)
• Summer Fridays Off June 1-September 1 (outside of email management tasks that need to be accomplished in the morning or special events/needs)
• Coverage of all continued learning expenses
• Perks of free athletic apparel when opportunities arise
• AMAZING co-workers 🙂

Questions

Email Mackenzie at mackenzie@antaresinsights.com.

Hear from Rachel, NML Chief Content Officer

I love working at NML…

I’ve been here for 7 years and I’m still learning new things every day! This industry changes really fast – and I love that our team is nimble enough to change with it! We’re always testing new ideas and strategies, and it’s so fun to see what sticks. Summer Fridays are a big bonus too 🙂

Join The Team!

Hear from Megan, NML Email Marketing Manager

I love working at NML…

There’s a ton of opportunity when you’re part of a small team and it’s so rewarding to work with people who share your passions! There’s SO much behind every piece of content we publish. You’ll wear a lot of hats and feel a ton of accomplishment with every new post and brand partnership. No day is the same!

Join The Team!

Hear from Caroline, NML Community & Affiliate Marketing Manager

I love working at NML…

Working alongside incredible women and communicating daily with our amazing community has been incredibly rewarding. I love hearing from our members about the positive impact NML has had on their lives, and being a part of that transformation is the best feeling. The constantly evolving world of social media ensures that no two days are ever the same here at NML.

Join The Team!